Appointment Slots On Google Calendar
In your Google Calendar view, Appointment Slots have a little grid icon in the upper left corner. Booking Your Appointment. Go to a person’s appointment page. To see what this looks like, visit my Appointment Page. You’ll see diagonal lines in the appointment slots. Click on an appointment slot event, then click “Save”. Your name shows. The appointment slots feature lets you set one period of time on your calendar, divided into available time slots for people to reserve. For instance, professors can have their students reserve. Open Google Calendar in Week view or Day view and click an empty time slot. In the event box that pops up, click Appointment slots. Add a title and choose a date and time. Select how long each appointment will be.
1. Log into my.ryerson (your Ryerson Portal) and go to the Apps tab.
Note: Appointment slots do not work on your private Google Calendar, they only work on the Ryerson G Suite version.
2. Click on Calendar from the G Suite menu.
3. Navigate to the week when you want to start your office hour.
4. Click and drag to create a regular appointment spanning the total length of that particular office hour session. An input box appears as shown in the Figure 1. Note that in this example we’re setting up a block of office hours lasting three hours.
5. Click on “Appointment slots” in the input box and you will see a screen shown in Figure 3.
Note: If this is your first time accessing the appointment slots, you will first get a screen explaining what are appointment slots.
6. Click on 'Get started with appointment slots' to go to 'Appointment slots'.
7. Add a title, e.g. “Office Hours” as shown in Figure 3.
8. Click on “More Options”. You will get an edit page for the appointment slots.
9. Click 'Does not repeat' to reveal a drop down menu with options to set the recurrence of the block. Click 'Custom' to set up a custom recurrence of the appointment block. In this case we have set it to repeat every Tuesday and Thursday until August 1st.
10. Clicking Done will take you to the 'Edit details' screen.
11. Add your office room number in the “Location” field.
Note: Please take a note of the 'This calendar's appointment page' text on the screen. You will need this later. Click on the link to open the “Calendar’s appointment page”.
12. Save your changes. You will then be returned to your calendar. You will see block appointments set up over the range you specified, repeated as you specified.
13. Use the “Calendar’s appointment page” link, mentioned in Step 11 above, to embed into your web page or an email so your students can see and visit your calendar.
14. When a student accesses the shared link, they will see something. Twelve different slots are represented here.
How To Add Appointment Slots To Google Calendar
15. A student would select one and fill in their personal details. They will see 'Book an appointment' screen.
16. After saving the appointment details, the student will see a confirmation screen.
17. When a student books an appointment slot, you will receive an email message showing you the request and giving you the choice to accept or decline the appointment. If you accept it, the appointment will show up in both your google calendar and that of the student.
How To Use Google Appointments
(This page is based on Prof. Fil Salustri's own document on the same topic.)